chapter IV

Chapter IV

THEORETICAL FRAMEWORK

This chapter includes the theoretical framework which served as the anchor for the study. It discussed the system theory which served as the basic in the development of the study.

Systems theory was introduced by biologist L. von Bertalanffy in the 1930s as a modeling devise that accommodates the interrelationships and overlap between separate disciplines. The reality is that when scientists and philosophers first tried to explain how things worked in the universe, there were no separate disciplines. Related components of a problem were investigated in isolation from one another. The Systems Theory introduced by von Bertalanffy states us of the value of integration of parts of a problem. Problems cannot be solved as well if they are considered in isolation from interrelated components. Enormous advantage systems analysts have in knowing the definitions of systems theory is that they present us with ideal guidelines for initial familiarization with a new problem, which of course is a new system.

The History of Payroll in the U.S. is the definitive chronicle of the evolution of the profession and the process from Colonial America through the end of the 20th century. Discover the astounding, and heretofore unpublished, history of payroll, compiled through painstaking research into the people, organizations, and historical milestones that transformed the Paymaster of the past into the Payroll Professional of the future. This important addition to every payroll library includes rare photos and illustrations.

Leonard A. Haug, CPP, has had a passion for payroll ever since he assumed his position as Payroll Manager for Digital Equipment Corporation in the mid-1980s. Over the next 15 years he would build and lead his payroll team to recognized payroll "best in class" status in areas of quality, customer service, and cost. For almost as long, Leonard has been an active member of the American Payroll Association, serving as both member and chairperson of many boards and committees.

He has received numerous accolades for his contributions to the profession, including the APA's Payroll Man of the Year Award in 1994. He has authored articles, publications, and books and is a frequent speaker on payroll and related topics.

Chapter V

DATA GATHERING PROCEDURE AND OUTPUT

Data gathering is one of the requirements to complete the proposed system. Data gathering is not an easy task because the proponent does not have enough knowledge when it comes to payroll. The proponents conducted several methods that would provide idea and information to accomplish the task. These methods includes conducting series of interview and online and library research.

There were options in order to come up with result and also to gather information needed to support the development of the system, the proponents made a plan of algorithm. It is a throught step by step procedure of gathering data and output. Primarily, the proponents conducted preliminary investigations to the possible business functions having manual practice on their system. From the three chosen business function for the proposal, namely Website for Twin Hearts Realty Corporation, Online Bible Stories and Computerized Payroll System for Capiz Electric Cooperative, Computerized Payroll System for Capiz Electric Cooperative best suited the standards required by the proposed system.

After rigid selection, the proponents submitted a letter to set an appointment with the Capiz Electric Cooperative for a formal interview to the General Manager. After one and half weeks of waiting, the respondents finally granted the proponent an interview. The proponents were first introduced to the general manager and then to the finance manager of finance department and to the payroll maker for the history, function and current development of payroll of capiz electric cooperative. The methods used for data gathering were conducting interview to the finance manager. The objectives of this interview are to be acquainted with the actual procedure in conducting their transaction to develop the system.

The proponents also implemented a series of research about computerized payroll system. This study gives knowledge to the researcher on how to create a computerized system in an understandable way. This will serve as a fresh ground to the researchers whose study will be related in the field of information technology.

Chapter VI

ANALYSIS


In this chapter, the proponents started gathering information about computerized payroll system that can help the users to lessen the time, effort and the problem encountered in the payroll process in terms of generating reports of each employee. The proponents used Fourth Generation Techniques as the methodology of the study to provide comprehensive guidelines to follow for completing activity including specific model, tools and techniques.

Requirements Gathering

In this phase, the proponents interviewed the respondents and other people who have extensive idea and knowledge to gather the data and the proponents knew and understood the flow of information in the specified system. The proponents analyzed the gathered data or information and the gathered data was translated into operational prototype.

Design Strategy

In this phase, the proponents translated the gathered data into set of presentation that described the data, architectures, algorithm procedures and interface characteristics. The proponents used 4GT because without design for large project it will cause difficulties such as poor quality and poor maintenance ability.

Implementation using Fourth Generation Languages (4GL)

In this phase, the design drafts of data or information gathered from CAPELCO were implemented using the appropriate language. The developers used the design representation converted into artificial languages and resulted into instruction that can be executed by computers. The gathered requirements and design were executed using the programming language, Microsoft Visual Basic 2008.

Testing

In this phase, the proponents develop a meaningful documentation and tested the system in the computer hardware, software and overall process to determine that the system will not create errors during runtime, especially when it is being used.

Chapter VII

SYSTEM DESIGN SPECIFICATION


The Computerized Payroll System for Capiz Electric Cooperative was developed with the use of Microsoft Visual Basic 2008. The developed system offered a user friendly feature that would enhance the current Payroll System of Capelco. The splash screen that will display the log-in form and that in turn ask the user name and password from the user before he/she could access the system as a security precaution of all the data stored in database.

The main form will be shown and this contains the menu bar. The menu bar is displayed through the use of menu editor and also buttons and labels that are arranged accordingly to its usage including Files, Reports, Tools and Help.

The File menu contains the make payroll, compute payslip and employee information command. Make payroll is used to compute the salary and deductions of all employees every first period and second period of the month. The compute payslip is used to compute the salary ad deductions of each employee every first period and second period of the month. Employee information used to add, edit and delete the new and old employee records. Reports will show the preview of payroll proof list, payroll register and payslip for regular and job order employees. Tools Menu includes change user which could change the user name and password of the user. It provides back up files. Help Menu includes the Programmer Form and About the Program.

Chapter VIII

SYSTEM REQUIREMENT SPECIFICATION


Hardware Requirements

Minimum Recommended
Processor 1.0 GHz 1.5
DRAM 256 MB 1 GB
Hard Disk 300 MB of free space on system drive
Monitor any model
Printer Required
Ink InkJet
Software Requirements
Windows XP/Windows Vista/Windows 7
Microsoft Visual Studio 2008
Microsoft Access

Human Resource Requirements

The user must be computer literate and posses the skills to operate or interact with the programs or application.

Chapter IX

SUMMARY, CONCLUSION and RECOMMENDATION

SUMMARY

Capiz Electric Cooperative is the most common source of Electricity in Roxas City. Due to the increasing numbers of people whose using electricity every year, the cooperative requires some support. This increasing of number of people who used electricity means more task and transaction to be processed, record to be stored and the increase of task for the employees and the personnel of the said cooperative. With the help of the modern technology and by the use of internet, the proponents learned more about the importance of a computerized payroll system. With the help of the proposed computerized payroll system, the proponents can help the respondents to lessen the problem encountered in the payroll process in terms of generating reports of each employee. This system will provides fast, reliable and efficient computerized payroll transaction. By this study, the Capiz Electric Cooperative will be given significant contribution especially for the improvement of their payroll transaction.

CONCLUSION

The Capiz Electric Cooperative renders inevitable standards of high quality of services for their employees. The Accounting Department of CAPELCO still uses manual method in doing their payroll tasks, because it takes lots of time and efforts and also focuses in recording, calculating, and generating reports. It is a pressure for the Payroll Maker to do the task to avoid committing errors and revisions.
Through the Computerized Payroll System, the Capiz Electric Cooperative will be able to generate accurate records and reports since it is stored in database. The system also provides security where it is only accessible to the authorized user or the person in charge using its own password.

RECOMMENDATION

The Proponent developed a Computerized Payroll System for Capiz Electric Cooperative (CAPELCO) to know the needs and the problem encountered of the Accounting Department, especially the Payroll Maker when it comes to security, the date efficiency of generating necessary reports. The proponents highly recommended the online payroll site for Capiz Electric Cooperative. The employees can search online about their payroll slip and other reports. The proponents recommended also to CAPELCO to implement the system using Local Area Network (LAN). The proponents recommend networking connection to the proposed system to connect and shared data from one Computer to another.